Top Five Reasons To Use An Online Fax Service

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It would be easy to assume that faxing is obsolete – with email and cloud sharing, much of the fax’s role has been usurped. But while it may be true that fax machines themselves are practically relics, online fax is very much alive and well. Here are the top five reasons you might want to consider using an online fax service: 1. Your John Hancock An actual signature is necessary sometimes, and not just because old fogeys don’t trust email. In certain industries, like legal, government, and medical, legally binding signatures are mandatory, and the most efficient and cost-effective way to send those documents is by online fax. 2. National Signing Day! OK, maybe you aren’t a top college football pick. But just in case you have a son who is someday, you’d better have faxing capability on the ready. While other sports have switched to signed PDFs for signing day,…

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Top 5 Paperless Signature Services

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Looking to cut back on printing? The paperless office is on the rise, and not just for environmental reasons! Reducing the number of forms piled up on your desk is the first step to cultivating a more productive work environment—and just think of the money you’ll save on ink by going paperless. If this sounds enticing (and it should), start by trying one of these five digital signature services on for size.   1. Adobe Document Cloud If you’re already familiar with Adobe, Document Cloud eSign (formerly EchoSign) could be a good fit for you. Document Cloud features a handy tracking feature that allows you to follow your document’s progress every step of the way. Once your forms are signed, they’re automatically archived in the cloud for effortless access later on—no more messy filing cabinets. Document Cloud also offers a variety of extra security features, such as a phone authentication code…

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Using FaxFile

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FaxFile is a free app that works with both iOS and Android devices, and allows you to send PDF, doc/docx, and photo files to fax numbers in the U.S. and in Canada. There isn’t a monthly subscription cost, but you do need to buy fax credits. Credits are available through either the app store for iOS or the Google Play store for Android. Credit purchases range from $2.99 (for 50 credits) to $49.99 (2,000 credits). A typical fax is 10 credits per page, so if you’re planning to send a high volume of faxes it makes sense to buy more credits at once to save money. Installing FaxFile is easy – just find it in your phone’s app store, install, and you’re ready to go. To send a fax, make sure you have enough credits (you can purchase them directly from the app), then hit the icon that says “send fax.” You’ll be prompted to select files and…

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5 Alternatives to a Fax Machine

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Even the most staunchly anti-fax entrepreneurs will end up needing to fax something over the course of their careers. Luckily, there’s no need to panic if you’ve already tossed your machine. This diverse group of pay-as-you go online services and mobile apps will resolve any faxing emergencies you might encounter—and, as a bonus, will assist in keeping your office green! If you find you’re still curious about fax machine alternatives, feel free to explore options like subscription and free services as well. Pay-As-You-Go Online Services If your faxing needs tend to fluctuate, the pay-as-you-go online service offered by GreenFax might be your best bet. This entirely cloud-based plan allows you to send faxes from any device with email or web access. GreenFax boasts lifetime storage as well as fax broadcasting capabilities for the times you need to send a document to more than one recipient. The send-only pay-as-you-go plan starts at…

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Signing Up for eFax With Your HP All-In-One

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HP makes a line of printers, the All-In-One series, that are set up to link users directly to an eFax account. The printers that support eFax are the Envy 110 and 114, The Photosmart 7510 and 7515, and the Photosmart eStation. The partnership allows you to get limited free faxing through the HP printer – 20 free incoming or 20 free outgoing pages per month – or to simply use the printer’s touchscreen to send faxes through a paid eFax account. You can either sign up for eFax through the printer, or sign up separately through eFax and use the account with the printer. Which method you choose depends on your faxing needs. If you’re looking for low-volume faxing and will use 20 pages or fewer each month, it’s probably easiest to sign up through the printer’s touchscreen. As long as the printer is connected to a wireless network, it…

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Using OneSuite to Pay-As-You-Go

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There are myriad services to pick from when considering online fax options, from feature-rich plans that fit almost any industry’s needs to services that fit an individual’s budget. For users who may need to provide a fax number and receive faxes, but rarely need to send them, OneSuite’s pay-as-you-go plans offers a very inexpensive online fax solution. OneSuite’s Fax Plus plan runs $2.95 per month, and includes unlimited incoming faxes. To send faxes, users have two options: you can use WebFax, OneSuite’s browser-based fax platform, or OSFX driver, a downloadable program. WebFax works with both Macs and PCs, and OSFX driver works only with PCs. OneSuite charges each sent fax by its transmission duration, in 1-minute increments. Rates for toll-free and lower 48 U.S. states are 2.5 cents per minute. International rates vary from 1.8 cents to 4.8 cents per minute. The two fax platforms OneSuite offers are similar to…

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Five Great Free Cloud Services

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More and more services are moving to the cloud, from faxing to management tools. While many have subscription models, there are also a lot of free versions of cloud services that can help with organization, communication, and productivity. Here’s a look at five of the top free cloud services out there. Dropbox: storage Dropbox’s free account comes with 2GB of storage, on the smaller side compared with other free services. But it’s a very solid service that’s widely used. It allows you and your coworkers to access and edit files or documents stored on the cloud, and it will automatically sync files. Launched in 2008 by two MIT students, Dropbox was one of the earlier players in cloud storage. The storage and sharing service has mobile apps available on Android, iOS, Windows Phone, Blackberry, and Kindle Fire devices, making it very easy to access your account. Trello: management/productivity There are…

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Which Top Cloud Storage Service Is Best for You?

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It’s getting downright impossible to ignore the growing advantages of cloud service technology. Think about the benefits to wirelessly syncing and organizing important information across all of your devices—you’ll never leave another crucial document at home! These services also simplify collaborative projects, offer extensive resources for sharing and storing media, and even integrate with other applications for a truly streamlined experience. Read on to see which of the big four is right for you. Box This cloud service offers a reasonable amount of free storage right off the bat (10 GB). Box’s major downside is the free account’s file upload size, which clocks in at just 250MB and makes media storage potentially problematic. However, Box’s collaborative nature is a significant bonus, as it provides a secure, organized interface for task and deadline management and even allows for the assignment of editing and viewing permissions. If fax integration is what you need…

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How Do Neat and ScanSnap Compare?

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If you are a regular online fax user, chances are you also use – or could be in the market for – a document scanner. Document scanners, unlike the scanners that are attached to printers, quickly scan large volumes of documents, receipts, or business cards, and what’s more, can send them to email, cloud storage, mobile devices, or directly into documents. For anyone who’s interested in going paperless, these devices are a big help. Two of the most popular document scanners come from Neat and Fujitsu. Neat offers two document scanners, the NeatConnect, and NeatDesk. NeatConnect goes for $499.95, and the Desk for $399.95. Fujitsu also offers a few ScanSnap products, including a contactless scanner and USB scanner. Here’s a look at how they compare, side-by-side. For this comparison, we focused on NeatConnect, which has more features and a similar price tag, next to ScanSnap’s $495 iX500 wireless desktop scanner….

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Mobilize Your Office Using These Seven (Nearly) Free Tools

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Birds have the gift of flight, so the smart ones use that gift to follow the comfortable weather year-round. Humans solved the mystery of air travel a century ago, but most of us still choose to bear brutal winters and scorching summers. For many of us, that is because we have responsibilities that tie us to our homes. If the responsibility that is tying you down is your business, you can use these seven tools to throw off the shackles by creating a mobile office and leave bad weather behind. The Seven REALLY Inexpensive Tools to Take You Mobile Phone.com: Port your business phone number into Phone.com, and untether yourself from your on-premise phone system. Phone.com has the lowest starting price ($10/ month) of any cloud phone system, so price is not your obstacle here. The company offers high quality service and will provide you with features like auto-attendant, unlimited extensions, metered or…

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