Paperless Productivity Blog by FaxCompare

9 Easy Tips to Help You Go Paperless

June 22, 2017/0 Comments/in Document Scanning, Paperless Office /by KateH

Cutting down on the amount of paper files you use, either in a home office or a place of work, can bring a lot of advantages: saved space, better security, and instantly searchable documents, to start with. Here are 9 easy tips to help you dramatically cut down on paper files cluttering your office. 1. Convert to Digital Billing An easy way to rid yourself of paper piles is to pay bills online. This also makes it easy to track payments, and is a secure and quick way to handle billing. 2. Get a virtual mailroom Services like Traveling Mailbox and Earth Class Mail provide a physical street address that’s yours alone, but scan your mail and send you images so that you don’t have to handle any paper. You then have the option of saving or shredding each piece of mail. A virtual mailbox can work for bills and…

How To Choose a Document Scanning Vendor

June 1, 2017/0 Comments/in Document Scanning, Paperless Office /by KateH

If you run an established business and are considering making your office partially or totally paperless, a large part of making that happen will be finding a way to scan existing paper documents. As efficient as your own scanner or administrative staff may be, it’s almost certain that this is a task you’ll want to outsource to professionals. But how to find the right vendor for your needs? Here are a few things to consider when searching for the best fit. Cost and time Most document scanning companies will charge per page or per image, with prices ranging anywhere from $.03 to $.085 per page. Factors like the size of the job and the condition of the files will impact price. Data Storage, Inc., a document scanning and records management company, says that it considers details including the condition of the documents, paper and file sizes, the number and length…

Five steps for health professionals to switch to online faxing

December 28, 2016/in Health technology, Online Fax /by anniehartnett

Doctors, medical professionals, and others in the healthcare industry are often required to send and receive documents via fax. They have the additional burden of ensuring that their transmissions are in compliance with the Health Information Portability and Accountability Act (HIPAA). Fortunately, these busy professionals can lighten the load by switching to a HIPAA compliant online fax service. HIPAA compliant online fax services provide a secure, convenient, and efficient way to fax documents. Confirmations of completed faxes are sent via email. If a fax needs to be resent, it doesn’t need to be rescanned—just resent with a click. Faxes can be saved, downloaded, and securely stored in the cloud. Here is an easy 5-step process to follow to switch to an online faxing service. Step-By-Step Guide: If you don’t already have one, invest in a good document scanner, such as such as a Fujitsu ScanSnap or Neat. These scanners can…

Five steps for lawyers to switch to online faxing

October 24, 2016/in Online Fax /by anniehartnett

Lawyers are routinely required to send and receive documents via fax. Mercifully, faxing no longer has to involve painstakingly printing out documents and waiting by the fax machine until all the pages are successfully transmitted. Instead, online faxing services provide a secure, convenient, and efficient way to fax important documents. Confirmations of completed faxes are sent via email. If a fax needs to be resent, it doesn’t need to be rescanned, just resent with a click. Not only are online faxing services more user-friendly, they are also more eco-friendly. No more reams of paper and toxic toner. No more printing out digital files just to fax or save them. Faxes can be saved, downloaded, and securely stored in the cloud. Many law offices have already made the switch. If yours is not one of them, here is an easy 5-step process to follow to switch to an online service. If…

How Much Paper Can Digital Services Save?

October 12, 2016/in Online Fax /by KateH

There are plenty of reasons to replace paper with digital services, from security to efficiency, but one that’s often overlooked is the environmental impact. It goes without saying that digital services like email, cloud storage, and online faxing save paper, since they don’t require any. But just how much paper is saved by using those services? According to some estimates, the average office discards about 350 pounds of paper each year, per employee. Take faxing, one paper-intensive office tool, as an example. If you have a physical fax machine that’s printing faxes out – which are later tossed – that adds up, even for a small business. If you have 25 people in your office, your company is using more than 8,700 pounds of paper per year. Google Faxing estimates that online faxing can save roughly one tree per year, and further reduce paper use beyond your initial fax since…

The Speed of Tech- Infographic

October 3, 2016/in Online Fax /by LeoW

The Future of Faxing

September 6, 2016/in Online Fax /by KateH

Mike Charalambous is the CEO of SRFax, a Canadian-based Internet fax service provider that provides services in the U.S. and Canada. FaxCompare Kate Harrington sat down with him to talk about the fax industry and the future of Internet faxing. FaxCompare: Roughly how many new subscribers do you see each month? SRFax: On average we see about 1,000 new subscribers each month. We’re not a huge company – if you look at a company like one of j2’s [Global, owner of eFax and MetroFax], they probably get 50,000 new subscribers a month. I think the faxing industry is improving, and we’ve seen great growth. Consultants are, for the first time, saying that demand for online faxing service is now surpassing in-house fax service. And that’s amazing, because the enterprise market is the biggest fax user, and most of them have in-house servers because they have seen that as more secure and cost…

The 10 Best iOS Health and Medical Apps

August 22, 2016/in Health technology, Online Fax /by LeoW

Trying to find the best apps on the iTunes store can be extremely challenging. You can search, sort by category and list by most popular, but unless you know exactly what you are searching for, none of these filters does a very good job of surfacing the absolute best apps. Although “best” is debatable, most people know when they are looking at an app that it is truly head and shoulders above the rest. For example, when you’re looking at an app, and it has thousands of 5 star reviews, very few 1 star reviews, and the negative reviews are typically related to personal experiences that probably don’t apply to most other people, it’s probably a very good app. Also, these apps are regularly updated and either free or fairly priced. Finally, these apps either have an abundance of features or simply do a small number of things extremely well. The apps…

Five tips to regain control of your own healthcare

June 7, 2016/in Online Fax /by KateH

Almost all of us, at some time or another, are going to depend on healthcare professionals and the medical industry. With a quickly-changing healthcare landscape shaped by technological advances and shifting insurance, billing and privacy laws, that can be overwhelming. intimidating and frustrating – especially when trying to decipher the alphabet soup of health care terms and policies. With that in mind, here are five tips that you can implement that will give you more control over the process and even help you save money. 1. Get your own digital copy of your medical records Having your own copy of your medical records can really come in handy when you change primary care doctors, see a new specialist, or a variety of other individual reasons. This is especially important when you have a procedure like surgery or other specialized care, because your primary doctor and any future doctor won’t have access…

Staying Out of Porting Purgatory: What You Need to Know if You Want To Keep Your Phone Number

April 13, 2016/in Online Fax, VoIP for Business /by KateH

Finding yourself suddenly without your business phone or fax numbers because of a porting pitfall can be more than an inconvenience: imagine having to change numbers on all of your printed business material, from business cards to brochures; updating websites; reaching out to all your contacts; and trying to remember everywhere you’ve listed your numbers. Then there are contracts, accounts, and other filings that you will have to go back and update if you are forced to get new numbers. Avoiding that is worth reading some fine print and understanding how to port a number from a VoIP or online fax carrier before you need to do so. In these days of mobile technology, your VoIP phone or online fax number is more than just a convenience; it is a vital part of any business’s communications, whether you’re a sole proprietor or part of a company with 100 employees. It’s…

You might also like